Writing Processes & SOP’s (A Real-Life Example)

An over-the-shoulder look at me writing up processes and standard operating procedures for client website builds.

Published:

Filed Under:

Processes

Kyle Van Deusen

The Admin Bar

After spending 15 years as a graphic designer and earning a business degree, I launched my agency, OGAL Web Design, in 2017. A year later, after finding the amazing community around WordPress, I co-found The Admin Bar, which has grown to become the #1 community for WordPress professionals. I'm a husband and proud father of three, and a resident of the Commonwealth of Virginia.

busy office worker closely inspecting paper documentation at office

This content contains affiliate links. View our affiliate disclaimer.

When it comes to processes and procedures (SOP’s), it’s often something we wish we had… but few actually do it.

We worry that we won’t do it right.

We get lost in the tools.

We’re not sure what it should look like.

I don’t claim to have all the answers — far from it — but I do think we need to look at these things in practice rather than just theory.

If you’re feeling stuck, unsure of where to start, or just want to look at another perspective, then I’ve got a little something for you!

In this video I walk you through a super-simple system for setting up and documenting your processes, as well as writing a SOP (in the example I write an SOP for conducting a consultation call with a website prospect). It’s not the only way to do it, it’s not the best way to do it — but it’s a practical and real-life example of a way you can actually do it and get it done.

Hopefully you enjoy this over-my-shoulder look at creating some processes and standard operating procedures.

There’s no one “right way” to do it — the important thing is that you start… It’s the only way you’ll be able to make improvements!

I’d love to hear more about how you document your processes — so hop on over to our group and share your experiences!

If you’d like to download the documents I put together in this video, you can download the full zip here.

Kyle Van Deusen

The Admin Bar

After spending 15 years as a graphic designer and earning a business degree, I launched my agency, OGAL Web Design, in 2017. A year later, after finding the amazing community around WordPress, I co-found The Admin Bar, which has grown to become the #1 community for WordPress professionals. I'm a husband and proud father of three, and a resident of the Commonwealth of Virginia.

Come Join Us!

Join the #1 WordPress Community and dive into conversations covering every aspect of running an agency!

Kyle Van Deusen

Community Manager

Latest Events

July 16, 2026

You Don’t Have to Leave WordPress to Work With AI

AI and WordPress don't have to be at odds. See how InstaWP's MCP connects WordPress to the AI tools you're already using — live demo, real Q&A, and a real answer to the security question.

June 18th, 2026

WP Umbrella’s Biggest Evolution Yet

Join Aurelio Volle for a live walkthrough of WP Umbrella V3 — new dashboard, bulk views, backup engine, and more. June 18th at 12:30pm Eastern.

February, 26th, 2026

Code Snippets Are Slowing Down Your Website

Why Perfmatters Built a Performance-First Snippet Manager
Tpdc onblue

Learn a proven discovery framework to transform casual leads into high-paying clients.

View the Course
The Friday Chaser

Wash down the week with the best of The Admin Bar! News, tips, and the best conversations delivered straight to your inbox every Friday!

More Articles

Hands typing on a laptop keyboard with flowers and gardening tools around.

What Your Local (Plumber, Florist, Gym, etc.) Clients Need To Know About Privacy

In 2026, even a plumber’s “simple” website triggers privacy laws. Here’s how agencies can start the data-collection conversation with small business clients.

Logo of The Admin Bar's Uptime Monitor tool with arrows indicating monitoring.

The Best Uptime Monitoring Tools for Web Agencies

WordPress agency owners share the uptime monitors they actually trust — and why “one is enough” is almost never the right answer.

Illustration of a calendar icon representing the Event Plugin on The Admin Bar website.

Best Events Plugin for WordPress (chosen by agencies)

WordPress agency owners share the event plugins they actually use — and why the right answer almost always starts with understanding what the site actually needs.