Agency Tools

A collection of all the tools I use to power my agency.

InstaWP

Hosting, WordPress

I’ll admit, I’ve had an up and down relationship with this platform, but I end up testing out a lot of plugins and InstaWP allows you to spinup new WordPress installs in seconds (literally).
Price:
Free / $9 – $59mo

Cloudways

Hosting, WordPress

Even though I don’t really love Cloudways, I felt like this list would be incomplete without my hosting setup. I’m so invested with Cloudways at this point, I haven’t found an alternative that would make it worth the hassle of moving all my sites.
Price:
Starts at $12mo

Cloudflare

DNS,

I’ve finally gotten all my sites, plus all my clients site routed through Cloudflare to manage their DNS records. Not only do things propagate nearly instantly, Cloudflare allows me to leave notes in all my records (so I can remember what they are for) — which is a huge help. I also get lots of use out of their email routing to set up various emails.
Price:
Free

Figma

Content Creation, Design

I spent about 15 years in the design industry working all day in Adobe Illustrator. When I moved to web, I continued to use it… but I’ve realized it’s not the best tool for web design. Thankfully, Figma was built for that and over the past year or so I’ve started designing sites in Figma and using the fantastic components and auto layout features.
Price:
Free / $12 – $45mo

iMovie

Content Creation, Video Production

I had been struggling to wrap my brain around Premiere Pro for years, without much success. When I got my MacBook, I decided to give iMovie a try, and I instantly improved my video production. It’s not fancy, but it can make quick work of the types of video content I create (which is mostly using jump cuts to remove all my mistakes).
Price:
Free

Kiwi for Gmail

Communication, , Productivity

I have to constantly manage 4 different inboxes, and while there are a lot of tools that handle this, I just love Kiwi for Gmail. It’s nothing fancy, and doesn’t have any bells and whistles — but it works great and never gives me any problems or slows my computer down.
Price:
$30 – $58.99yr

Loom

Communication, Video Production

Loom is one of those tools that I don’t know how I ever lived without. Explaining technical things via text isn’t easy — but with Loom I can quickly record a video sharing my screen, my webcam or both and instantly have a link to share with anyone.
Price:
Free / $12.50mo

Notion

Content Creation

I’ve just recently added Notion to my tools as a replacement for Google docs, and I’m already enjoying the benefits. Everything is more organized, easier to find, and it’s an absolute joy to write in. I end up doing a lot of writing, so I’m excited to see how much more productive I’ll be with Notion going into 2023.
Price:
Free / $8 – $15mo

OBS

Content Creation, Video Production

I’ve been using OBS for a couple of years now to record videos and host livestreams. It’s free, open source, and can handle everything I need it to do without a problem — from tutorial videos to live interviews — OBS handles it all.
OBS
Price:
Free

TextExpander

Productivity

TextExpander is another one of my favorite tools. I use it to store things like email addresses, URLs, canned emails, software licenses, and (of course) emojis. With my assigned keyboard shortcuts I insert those snippets anywhere in seconds.
Price:
$3.33 – $10.83mo